Writer´s Street address.

Writer´s City, state, zip code.

Date.

Reader´s name.

Job title.

Reader´s company/organization.

Organization Street address.

Organization city, state, zip code.

Suject: (..................................................).

Dear (*):

(.....................................................................................................................)

Yours (*)

Writer´s signature

Writer´s name typed.

Writer´s initials/typist´s initial.

Enclousere.

CC:/XC:

Date: La estructura de la fecha ha de ser: 20^th September 1999.

(*) : Existen dos tipos:

a) Cuando es muy formal y no escribimos el nombre del lector:

“Dear Sir/Madam:”

en cuyo caso terminaremos la carta con la despedida:

“Yours Faithfully”

b) Cuando no es tan formal y queremos escribir el nombre de nuestro lector:

“Dear Mr./Mrs. López:”

en cuyo caso terminaremos la carta con la despedida:

“Yours Sincerely”

Writer´s initials/typist´s initial: Imaginemos que el que envia la carta es José García López y la secretaria que la ha pasado a maquina María Feranández Castillo, el apartado quedaria de la forma que sigue:

“JGL/MFC”

Enclousere: Formalismo.

CC:/XC: Nombre de aquellas personas bajo las que queda copia de carbon o fotocopia del escrito.

“CC: Antonio Ruiz Perea”

“XC: Francisco Pérez García”

Key expresion

To begin the letter and request information:

Thank you for your letter. It was great to hear from you.

Sorry, I have not written for so long. I have been really busy just recently.

This is just a short note to tell you that (...).

I have reccived just yours letter and I am sending by retun mail (...)

Following our telephone conversation.

On (...^th ... ...), you wrote to me about (...).

In our phone conversation of (...^th ... ...), you want to know (...).

I am writing in a reply to your advertisement in (...).

I am writing to enquire whether your could let me have some information about (...)

I would like to know more about (...).

I would like grateful if you could (...).

I wonder if you could (...).

I have not enough information about (...).

To end the letter:

That is about all my news. Do write soon and let me know what you have been doing.

Once again, thanks very much for all your help.

I am looking forward to hearing from you in a near future.

If these us anything else we can do to help you in the matter, please feel free to call us.

Report information and application:

I have listed this information below and enclosed a blueprint of (...).

At suggestion of (...), I am writing to aply a job.

I have always been interested in working (...) and this is one of the main reason why I am playing for this job.

I recently completed a course in (...), which I believe will be very relevant for this (job/subject).

I have a lot of experen ce of (...ing), particulary in the field of (...).

My work experience in (...) should be of value the job.

There are varius ways of (...ing).

E-MAIL PHRASE BANK
FORMAL-NEUTRAL	INFORMAL
NAME
Dear Mr/Mrs/Ms Smith	Hi/Hello Mary
Dear Mary	Mary, …
PREVIOUS CONTACT
Thank you for your email of …	Thanks for your email
Further to your last email, …	Re your email, …
I apologise for not getting in contact with you befote now.	Sorry I haven’t written for ages, but I’ve been really busy.
REASON FOR WRITING
I am writing in connection with …	Just a short note about …
I am writing with regard to …	I’m writing about …
In reply to your email, here are …	Here’s the … you wanted.
Your name was given to me by …	I got your name from …
We would like to point out that …	Please note that …
GIVING INFORMATION
I’m writing to let you know that …	Just a note to say
We are able to confirm that …	We can confirm that …
I am delighted to tell you that …	Good news!
We regret to inform you that …	Unfortunately, …
ATTACHMENTS
Please find attached my report.	I've attached
I’m sending you … as a pdf file.	Here is the … you wanted.
ASKING FOR INFORMATION
Could you give me some information about …	Can you tell me a little more about …
I would like to know …	I’d like to know…
I’m interested in receiving/finding out …	Please send me …
REQUESTS
I’d be grateful if you could …	Please could you …
I wonder if you could …	Could you …?
Do you think I could have …?	Can I have …?
Thank you in advance for your help in this matter.	I’d appreciate your help on this.
PROMISING ACTION
I will …	I’ll …
I’ll investigate the matter.	I’ll look into it.
I will contact you again shortly.	I’ll get back to you soon.
OFFERING HELP
Would you like me to …?	Do you want me to …?
If you wish, I would be happy to …	Shall I …?
Let me know whether you would like me to …	Let me know if you’d like me to …
FINAL COMMENTS
Thank you for your help	Thanks again for …
Do not hesitate to contact us again if you require any further information.	Let me know if you need anything else
Please feel free to contact me if you have any questions. My direct line is …	Just give me a call if you have any questions. My number is …
REQUESTS
I am looking forward to …(+ -ing)	Looking forward to …(+ -ing)
Give my regards to …	Best wishes to …
Best wishes	Speak to/See you soon.
Regards	Bye (for now)/ All the best